5.42.060 Administration.
A. Every marijuana retailer shall keep accounting books, invoices, accounts, and other records. These records shall be retained for three years and six months after they come into being.
B. The finance director may examine, during normal business hours, the books, papers and accounting records relating the marijuana retailer’s liable for the tax, after notification to the marijuana retailer, and may investigate the business of the marijuana retailer in order to verify the accuracy of any return made, or if no return is made by the marijuana retailer, to ascertain and determine the amount required to be paid.
C. A formal audit of all the marijuana retailer’s records shall be performed at the discretion of the finance director
D. Except as otherwise required by law, it shall be unlawful for any officer, employee, or agent of the city to divulge, release, or make known in any manner any financial information submitted or disclosed to the city under the terms of the chapter. Nothing in this section shall be construed to prohibit:
1. The disclosure to, or the examination of, financial records by city officers, employees, or agents for the purpose of administering or enforcing the terms of this chapter, or collecting taxes imposed under the terms of the chapter;
2. The disclosure to the marijuana retailer or his/her authorized representative of financial information, including amounts of marijuana tax, penalties, or interest, after filing of a written request by the marijuana retailer or his/her authorized representative and approval of the request by the finance director;
3. The disclosure of the names and addresses of any person to who this chapter applies;
4. The disclosure of general statistics in a form which would prevent the identification of financial information regarding any particular marijuana retailer’s return or application; or
5. The disclosure of financial information to the city attorney or other legal representative of the city to the extent the finance director deems disclosure or access necessary for the performance of the duties of advising or representing the finance director, the finance department, or the city. (Ord. 5004, 2016).